Meeting 11/10/2022

Roxbury Free Library Board of Trustee's Meeting
November 10, 2022 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1 Review of Minutes of 10/13/2022 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25     Prepare for Annual Appeal Letter drive
7.0New business
7.117:45 Plans for exterior bench storage
7.217:50 Gauge interest in pursuing holiday gift giving in Dec. 2022
7.317:55 Summary of Library Retreat survey calls
7.418:10 First discussion of FY24 draft budget
7.518:40 Discussion of RFL “building use” policy and OPER-001
7.619:00 RFL Staff evaluations and contract negotiations (executive session)
8.0 Future Meetings
8.1 19:45 Next regular board meeting 12/08/2022
Roxbury Planning Commission 11/17/2022 (City center designation
presentation)
9.019:46Adjournment





Meeting 10/13/2022

Roxbury Free Library Board of Trustee's Meeting
October 13, 2022 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1Review of Minutes of 09/01/2022 meeting
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25Update on board members’ term compositions and potential 2023 candidates
7.0New business
7.117:30Prepare for Annual Appeal Letter drive
7.217:45Decisions on theme and format for annual board retreat
7.317:55Plan for 2022 Celebration of Support
7.418:05Library Director evaluation (executive session)
7.518:20RFL Staff contract negotiations (executive session)
8.0 Future Meetings
8.1 18:45Next regular board meeting 11/10/2022
9.018:46Adjournment





RFL Tennis Program

The camp staff have given us permission to get RFL users onto their courts now that the summer camp season has concluded. We’re sorry it will be short this year, but we hope some of you will still be interested in taking advantage of the program while the nets remain up. A couple of notes on this abbreviated offering. First, the benefit of waiting this long is that the only courts available to us for use are the best ones in the camp! (the red clay courts at the north end of camp) Also, since we’re not sure when the nets will come down and what the weather will be like between now and then, we are happy to accept a donation amount you feel is appropriate for your expected use of the courts. An enrollment form is linked below for your use if you are interested in participating this fall. The form has the expectations for parking, court usage etc… We hope this opportunity will still work for some of you and wish you plenty of fun in your evening games. Please be in touch with any questions, RFL Staff

RFL Tennis Program Enrollment Form

Meeting 09/01/2022

Roxbury Free Library Board of Trustee's Meeting
September 1, 2022 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1Review of Minutes of 04/19/2022 and 06/09/2022 meetings
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.1None
7.0New business
7.117:30Review end of FY22 financial reports
7.217:45Review BYLA 002 Trustee’s Calendar
7.317:55Evaluation of recent fundraising activities
     Green Up day
     July 4th Celebration
7.418:05Discussion on interior furniture procurement with ARPA Phase 2 funds
7.518:10Library activities and donations for the Roxbury Park
7.618:15Library sponsored fall activities
7.718:25Campaign to increase the number of Friends of the Roxbury Free Library
7.818:35Trustees 2023
8.0 Future Meetings
8.1 next regular board meeting to be determined (10/13/2022 normal schedule)
9.018:45Adjournment





Meeting 07/26/2022 [CANCELLED]

Roxbury Free Library Board of Trustee's Meeting
July 26, 2022 at 17:00
CANCELLED DUE TO COVID
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1Review of Minutes of 04/19/2022 and 06/09/2022 meetings
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.1None
7.0New business
7.117:30Review end of FY22 financial reports
7.217:30Review BYLA 002 Trustee’s Calendar
7.317:55Evaluation of recent fundraising activities
     Green Up day
     July 4th Celebration
7.418:05Library activities and donations for the Roxbury Park
7.518:15Library sponsored fall activities
7.618:25Campaign to increase the number of Friends of the Roxbury Free Library
7.618:35Trustees 2023
8.0 Future Meetings
8.1 next regular board meeting to be determined (8/11/2022 normal schedule)
9.018:45Adjournment





Meeting 06/09/2022

Roxbury Free Library Board of Trustee's Meeting
June 9, 2022 at 17:00

Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1Review of Minutes of 04/19/2022 meeting
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25Upcoming 2022 fundraising raffle
July 3, 2022 RFL Events
Drawing winners for the fundraising raffle
Setup and staffing the Book Sale
Receiving donated books for the book sale
Delivery of baked goods and staffing bake sale
Storage of books after the book sale
7.0New business
7.1None
8.0 Future Meetings
8.1 07/14/2022 Normal RFL board meeting
9.018:00Adjournment





Meeting 04/19/2022

Roxbury Free Library Board of Trustee's Meeting
April 19, 2022 at 17:00

Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1Review of Minutes of 03/15/2022 meeting
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25Upcoming 2022 fundraising raffle
Upcoming 2022 book sale plans
7.0New business
7.1None
8.0 Future Meetings
8.1 05/12/2022 Normal RFL board meeting
06/01/2022 VLA Annual Conference
9.018:00Adjournment





Meeting 03/15/2022

Roxbury Free Library Board of Trustee's Meeting
March 15, 2022 at 17:00

Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
17:01Appoint Board Officers
2.017:01Additions/Postponements of Agenda Items
3.017:03Consent Agenda
3.1Review of Minutes of 02/10/2022 meeting
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25Board action on Edward Jones RFL investment consolidation
7.0New business
7.117:45Confirm board meeting schedule and agenda posting locations
7.217:55Plan and decision for exterior bench procurement
7.318:15Upcoming 2022 fundraising raffle
7.418:25Upcoming 2022 book sale plans
7.518:35General discussion about 2022 service priorities
8.0 Future Meetings
8.1 TBD
9.019:00Adjournment





Meeting 03/10/2022[POSTPONED]

Roxbury Free Library Board of Trustee's Meeting
March 10, 2022 at 17:00 [POSTPONED]

Physical Meeting location:  Roxbury Free Library

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
17:01Appoint Board Officers
2.017:01Additions/Postponements of Agenda Items
3.017:03Consent Agenda
3.1Review of Minutes of 02/10/2022 meeting
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25Board action on Edward Jones RFL investment consolidation
7.0New business
7.117:45Confirm board meeting schedule and agenda posting locations
7.217:55Plan and decision for exterior bench procurement
7.318:15Upcoming 2022 fundraising raffle
7.418:25Upcoming 2022 book sale plans
7.518:35General discussion about 2022 service priorities
8.0 Future Meetings
8.1 TBD
9.019:00Adjournment





Meeting 02/10/2022

Roxbury Free Library Board of Trustee's Meeting
February 10, 2022 at 17:00

Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:03Consent Agenda
3.1Review of Minutes of 01/13/2022 meeting
3.2Review of Treasurer’s Dec. and Jan. reports
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.1None
7.0New business
7.117:25Plan for exterior bench procurement
7.217:40Town Meeting preparations, if any
7.317:45Upcoming 2022 fundraising strategies and priorities
7.418:00General discussion about 2022 service priorities
8.0 Future Meetings
8.1 18:1502/10/2022 next regular board meeting
03/01/2022 Town Meeting
9.018:16Adjournment