Meeting 04/13/2021

Roxbury Free Library Board of Trustee's Meeting
April 13, 2021 at 17:30

*Vermont is currently under a State of Emergency. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:  

Familiarize yourself with the Zoom Platform.
Join Zoom Meeting:  https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288

The chairperson will open the Audience Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.
After the Audience comment period has ended you may continue to remain in the conference call for the duration of the meeting - please mute yourself.
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Dial by your location
        +1 301 715 8592 US (Washington D.C)
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (N.Y.)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)

Roxbury Free LibraryMission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:30Call to Order
2.017:31Additions/Postponements of Agenda Items
3.017:33Consent Agenda
3.1 Review of minutes of 03/09/2021
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.017:40Additions to agenda
5.017:45Audience
6.0Old business
6.1 None
7.0New business
7.117:50 Plan RFL advocacy efforts
7.218:15 Discuss RFL West entrance repairs
8.0Future meetings
8.105/10/2021 next regular board meeting
9.0Adjournment





Meeting 03/09/2021

Roxbury Free Library Board of Trustee's Meeting
March 09, 2021 at 17:30

*Vermont is currently under a State of Emergency. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:  

Familiarize yourself with the Zoom Platform.
Join Zoom Meeting:  https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288

The chairperson will open the Audience Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.
After the Audience comment period has ended you may continue to remain in the conference call for the duration of the meeting - please mute yourself.
One tap mobile
+13017158592,,5980212288# US (Washington D.C)
+13126266799,,5980212288# US (Chicago)
Dial by your location
        +1 301 715 8592 US (Washington D.C)
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (N.Y.)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)

Roxbury Free LibraryMission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.0Call to Order
2.0Additions/Postponements of Agenda Items
2.1Reorganization of board and appointments to board offices
3.0Consent Agenda
3.1 Review of minutes of 02/09/2021
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0Additions to agenda
5.0Audience
6.0Old business
6.1Review Town Meeting election results
7.0New business
7.1Review MISS-002 Mission Statement
8.0Future meetings
8.104/13/2021 next regular board meeting
9.0Adjournment




Meeting 02/09/2021

Roxbury Free Library Board of Trustee's Meeting
February 09, 2021 at 17:30

*Vermont is currently under a State of Emergency. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:  

Familiarize yourself with the Zoom Platform.
Join Zoom Meeting:  https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288

The chairperson will open the Audience Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.
After the Audience comment period has ended you may continue to remain in the conference call for the duration of the meeting - please mute yourself.
One tap mobile
+13017158592,,5980212288# US (Washington D.C)
+13126266799,,5980212288# US (Chicago)
Dial by your location
        +1 301 715 8592 US (Washington D.C)
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (N.Y.)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)

Roxbury Free LibraryMission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.0Call to Order
2.0Additions/Postponements of Agenda Items
3.0Consent Agenda
3.1 Review of minutes of 01/12/2021
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0Additions to agenda
5.0Audience
6.0Old business
6.1None
7.0New business
7.1Plan spring fundraising efforts
8.0Future meetings
8.102/20/2021 10:00 Informational Meeting #1
03/01/2021 6:30? Informational Meeting #2
03/02/2021 “Town Meeting” day
03/09/2021 next regular board meeting
9.0Adjournment




Meeting 01/12/2021

Roxbury Free Library Board of Trustee's Meeting
January 12, 2021 at 17:30

*Vermont is currently under a State of Emergency. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:  

Familiarize yourself with the Zoom Platform.
Join Zoom Meeting:  https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288

The chairperson will open the Audience Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.
After the Audience comment period has ended you may continue to remain in the conference call for the duration of the meeting - please mute yourself.
One tap mobile
+13017158592,,5980212288# US (Washington D.C)
+13126266799,,5980212288# US (Chicago)
Dial by your location
        +1 301 715 8592 US (Washington D.C)
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (N.Y.)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)

Roxbury Free LibraryMission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.0Call to Order
2.0Additions/Postponements of Agenda Items
3.0Consent Agenda
3.1 Review of minutes of 12/08/2020
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0Additions to agenda
5.0Audience
6.0Old business
6.1Final review and approval of FY22 draft budget
7.0New business
7.1Discuss and plan to submit all materials for Town Meeting 2021 (financial and library reports, petitions for elections, and articles for warnings)
8.0Future meetings
8.102/09/2021 next regular board meeting
9.0Adjournment




Meeting 12/08/2020

Roxbury Free Library Board of Trustee's Meeting
December 08, 2020 at 17:30

*Vermont is currently under a State of Emergency. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:  

Familiarize yourself with the Zoom Platform.
Join Zoom Meeting:  https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288

The chairperson will open the Audience Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.
After the Audience comment period has ended you may continue to remain in the conference call for the duration of the meeting - please mute yourself.
One tap mobile
+13017158592,,5980212288# US (Washington D.C)
+13126266799,,5980212288# US (Chicago)
Dial by your location
        +1 301 715 8592 US (Washington D.C)
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (N.Y.)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)

Roxbury Free LibraryMission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.0Call to Order
2.0Additions/Postponements of Agenda Items
3.0Consent Agenda
3.1 Review of minutes of 11/17/2020
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0Additions to agenda
5.0Audience
6.0Old business
6.1 Update on annual appeal letter (if any)
6.2 Second review and discussion of FY22 draft budget
7.0New business
7.1Coordinate RVS Christmas gifts
8.0Future meetings
8.101/12/2021 next regular board meeting
9.0Adjournment




Meeting 11/17/2020

Roxbury Free Library

Board of Trustees’ Meeting

November 17, 2020 at 17:30

*The public is invited to participate in this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

 

Familiarize yourself with the Free Conference Call Platform.

 

Join the Conference Call: 1-978-990-5290

Meeting Access Code: 7351812

The chairperson will open the Audience Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Audience comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 10/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Finalize annual appeal letter.
6.2Review PERS-001 and PERS-002
7.0 New Business
7.2First review and discussion of FY22 draft budget
8.0 Future Meetings
8.1 12/08/2020 next regular board meeting
9.0 Adjournment

Meeting 11/10/2020 [POSTPONED]

Roxbury Free Library

Board of Trustees’ Meeting

November 10, 2020 at 17:30

Roxbury Community Center

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 10/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Finalize annual appeal letter.
6.2Review PERS-001 and PERS-002
7.0 New Business
7.2First review and discussion of FY22 draft budget
8.0 Future Meetings
8.1 12/08/2020 next regular board meeting
9.0 Adjournment

Meeting 10/14/2020

Roxbury Free Library

Board of Trustees’ Meeting

October 14, 2020 at 11:00

Roxbury Community Center

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 09/08/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to operating the RFL during the COVID-19 pandemic.
6.2Review PERS-001 and PERS-002
7.0 New Business
7.2Plan for 2020 Annual Appeal
7.3FY21 RFL Personnel contract discussion (executive session)
8.0 Future Meetings
8.1 11/10/2020 next regular board meeting
9.0 Adjournment

Meeting 09/08/2020

Roxbury Free Library

Board of Trustees’ Meeting

September 8, 2020 at 17:30

Roxbury Community Center

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 08/11/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to operating the RFL during the COVID-19 pandemic.
6.3Review BYLA-003
6.2Review PERS-001 and PERS-002
7.0 New Business
7.1 RFL Fundraising Raffle
7.2Plan for 2020 Celebration of Support
7.3Library Director evaluation (executive session)
8.0 Future Meetings
8.1 9/21 – 9/25 Online Trustees and Friends conference (free)
8.209/8/2020 next regular board meeting
9.0 Adjournment

Meeting 08/11/2020

Roxbury Free Library

Board of Trustees’ Meeting

August 11, 2020 at 17:30

*Vermont is currently under a State of Emergency and Governor Scott has instituted a Stay at Home order. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

Familiarize yourself with the Free Conference Call Platform via a phone.

Join the Conference Call: 1-978-990-5290
Meeting Access Code: 7351812

The chairperson will open the Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Public Comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Weather permitting, some members of the board will be gathering on the lawn of the RFL to attend the meeting in person with facial coverings and social distancing measures in place.  Both the in-person or phone-in options are available for the public to attend the meeting. 

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 07/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to operating the RFL during the COVID-19 pandemic.
6.2Review BYLA-003
7.0 New Business
7.1 Review PERS-001 Personnel policy & PERS-002 Director Job Description
8.0 Future Meetings
8.1 09/8/2020 next regular board meeting
9.0 Adjournment