Meeting 05/12/2020

Roxbury Free Library

Board of Trustees’ Meeting

May 12, 2020 at 17:30

*Vermont is currently under a State of Emergency and Governor Scott has instituted a Stay at Home order. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

Familiarize yourself with the Free Conference Call Platform via a phone.

Join the Conference Call: 1-978-990-5290
Meeting Access Code: 7351812

The chairperson will open the Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Public Comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 03/10/2020 & 03/17/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Green Up Day/Spring Fundraising
7.0 New Business
7.1 COVID-19 – RFL Review and Update
7.2Review BYL-003
8.0 Future Meetings
8.1 06/09/2020 next regular board meeting
9.0 Adjournment

Meeting 03/10/2020

Roxbury Free Library

Board of Trustees’ Meeting

March 10, 2020 at 17:30

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Election of board officers
4.0 Consent Agenda
4.1 Review of minutes of 02/25/2020 meeting
4.2 Review of Treasurer’s report
4.3 Review of Library Director’s report
5.0 Additions to agenda
6.0 Audience
7.0 Old Business
7.1 None
8.0 New Business
8.1 Review of MISS-002 – Mission Statement
9.0 Future Meetings
9.1 03/14/2020 next regular board meeting
10.0 Adjournment

Meeting 02/25/2020

Roxbury Free Library

Board of Trustees’ Meeting

February 25, 2020 at 17:30

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 01/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 None
7.0 New Business
7.1 Town Meeting preparations (seed distribution plans, Raffle fundraiser, etc…)
7.2Discussion of potential FOL projects
8.0 Future Meetings
8.1 03/03/2020 Town Meeting
03/10/2020 next regular board meeting
9.0 Adjournment

Meeting 02/18/2020 [POSTPONED]

Roxbury Free Library

Board of Trustees’ Meeting

February 18, 2020 at 17:30

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 01/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 None
7.0 New Business
7.1 Town Meeting preparations (seed distribution plans, Raffle fundraiser, etc…)
7.2Discussion of potential FOL projects
8.0 Future Meetings
8.1 03/03/2020 Town Meeting
03/10/2020 next regular board meeting
9.0 Adjournment

Meeting 02/11/2020 [POSTPONED]

Roxbury Free Library

Board of Trustees’ Meeting

February 11, 2020 at 17:30

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 01/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 None
7.0 New Business
7.1 Town Meeting preparations (seed distribution plans, Raffle fundraiser, etc…)
7.2Discussion of potential FOL projects
8.0 Future Meetings
8.1 03/03/2020 Town Meeting
03/10/2020 next regular board meeting
9.0 Adjournment

Meeting 01/14/2020

Roxbury Free Library

Board of Trustees’ Meeting

January 14, 2020 at 17:30

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 12/10/2019 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Finalize and plan for seed distribution at Town Meeting (3/3/2020)
7.0 New Business
7.1 Word and approve warnings for Town Meeting Warning
7.2Submit names of trustees running for election
7.3Executive session to discuss a personnel matter
8.0 Future Meetings
8.1 02/11/2020 next regular board meeting
9.0 Adjournment

Meeting 12/10/2019

Roxbury Free Library

Board of Trustees’ Meeting

December 10, 2019 at 17:30

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 11/12/2019 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Finalize and approve FY21 proposed budget
7.0 New Business
7.1 Plan and coordinate holiday gift giving
7.2Discuss seed collection or related initiatives
7.3Director’s request for FOL funds
8.0 Future Meetings
8.1 12/10/2019 next regular board meeting
9.0 Adjournment

Meeting 11/12/2019

Roxbury Free Library

Board of Trustees’ Meeting

November 12, 2019 at 17:30

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 10/08/2019 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Prepare final draft of the 2019 Annual Appeal letter
7.0 New Business
7.1 Discussion of 1st Draft FY21 budget
7.2Update on assistant director hiring (executive session)
8.0 Future Meetings
8.1 12/10/2019 next regular board meeting
9.0 Adjournment