Meeting 11/17/2020

Roxbury Free Library

Board of Trustees’ Meeting

November 17, 2020 at 17:30

*The public is invited to participate in this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

 

Familiarize yourself with the Free Conference Call Platform.

 

Join the Conference Call: 1-978-990-5290

Meeting Access Code: 7351812

The chairperson will open the Audience Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Audience comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 10/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Finalize annual appeal letter.
6.2Review PERS-001 and PERS-002
7.0 New Business
7.2First review and discussion of FY22 draft budget
8.0 Future Meetings
8.1 12/08/2020 next regular board meeting
9.0 Adjournment

Meeting 11/10/2020 [POSTPONED]

Roxbury Free Library

Board of Trustees’ Meeting

November 10, 2020 at 17:30

Roxbury Community Center

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 10/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Finalize annual appeal letter.
6.2Review PERS-001 and PERS-002
7.0 New Business
7.2First review and discussion of FY22 draft budget
8.0 Future Meetings
8.1 12/08/2020 next regular board meeting
9.0 Adjournment

Meeting 10/14/2020

Roxbury Free Library

Board of Trustees’ Meeting

October 14, 2020 at 11:00

Roxbury Community Center

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 09/08/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to operating the RFL during the COVID-19 pandemic.
6.2Review PERS-001 and PERS-002
7.0 New Business
7.2Plan for 2020 Annual Appeal
7.3FY21 RFL Personnel contract discussion (executive session)
8.0 Future Meetings
8.1 11/10/2020 next regular board meeting
9.0 Adjournment

Meeting 09/08/2020

Roxbury Free Library

Board of Trustees’ Meeting

September 8, 2020 at 17:30

Roxbury Community Center

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 08/11/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to operating the RFL during the COVID-19 pandemic.
6.3Review BYLA-003
6.2Review PERS-001 and PERS-002
7.0 New Business
7.1 RFL Fundraising Raffle
7.2Plan for 2020 Celebration of Support
7.3Library Director evaluation (executive session)
8.0 Future Meetings
8.1 9/21 – 9/25 Online Trustees and Friends conference (free)
8.209/8/2020 next regular board meeting
9.0 Adjournment

Meeting 08/11/2020

Roxbury Free Library

Board of Trustees’ Meeting

August 11, 2020 at 17:30

*Vermont is currently under a State of Emergency and Governor Scott has instituted a Stay at Home order. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

Familiarize yourself with the Free Conference Call Platform via a phone.

Join the Conference Call: 1-978-990-5290
Meeting Access Code: 7351812

The chairperson will open the Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Public Comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Weather permitting, some members of the board will be gathering on the lawn of the RFL to attend the meeting in person with facial coverings and social distancing measures in place.  Both the in-person or phone-in options are available for the public to attend the meeting. 

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of draft minutes of 07/14/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to operating the RFL during the COVID-19 pandemic.
6.2Review BYLA-003
7.0 New Business
7.1 Review PERS-001 Personnel policy & PERS-002 Director Job Description
8.0 Future Meetings
8.1 09/8/2020 next regular board meeting
9.0 Adjournment

Meeting 07/14/2020

Roxbury Free Library

Board of Trustees’ Meeting

July 14, 2020 at 17:30

*Vermont is currently under a State of Emergency and Governor Scott has instituted a Stay at Home order. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

Familiarize yourself with the Free Conference Call Platform via a phone.

Join the Conference Call: 1-978-990-5290
Meeting Access Code: 7351812

The chairperson will open the Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Public Comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 06/09/2020, 06/23/2020 meetings
3.2 Review of Treasurer’s report and end of FY20 report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to operating the RFL during the COVID-19 pandemic.
7.0 New Business
7.1 Review BYLA-003
8.0 Future Meetings
8.1 08/11/2020 next regular board meeting
9.0 Adjournment

Meeting 06/23/2020

Roxbury Free Library

Board of Trustees’ Meeting

June 23, 2020 at 15:30

*Vermont is currently under a State of Emergency and Governor Scott has instituted a Stay at Home order. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

Familiarize yourself with the Free Conference Call Platform via a phone.

Join the Conference Call: 1-978-990-5290
Meeting Access Code: 7351812

The chairperson will open the Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Public Comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 None
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to reopening the building to the public.
7.0 New Business
7.1 None
8.0 Future Meetings
8.1 07/14/2020 next regular board meeting
9.0 Adjournment

Meeting 06/09/2020

Roxbury Free Library

Board of Trustees’ Meeting

June 9, 2020 at 17:30

*Vermont is currently under a State of Emergency and Governor Scott has instituted a Stay at Home order. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

Familiarize yourself with the Free Conference Call Platform via a phone.

Join the Conference Call: 1-978-990-5290
Meeting Access Code: 7351812

The chairperson will open the Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Public Comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 05/12/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 COVID-19 RFL review and discussion on decisions related to reopening the building to the public.
7.0 New Business
7.1 None
8.0 Future Meetings
8.1 07/14/2020 next regular board meeting
9.0 Adjournment

Meeting 05/12/2020

Roxbury Free Library

Board of Trustees’ Meeting

May 12, 2020 at 17:30

*Vermont is currently under a State of Emergency and Governor Scott has instituted a Stay at Home order. The public is invited to participate in and view this board meeting from their homes. Should the public wish to participate in Public Comment, please do the following:

Familiarize yourself with the Free Conference Call Platform via a phone.

Join the Conference Call: 1-978-990-5290
Meeting Access Code: 7351812

The chairperson will open the Public Comment period per the agenda below. Unmute yourself, state your full name, and then proceed to state your comment. *Please note the meeting will operate as normal, holding Public Comment to the period indicated in the agenda below and as established by the chairperson.

After the Public Comment period has ended you may continue to remain in the conference call for the duration of the meeting – please mute yourself.

Agenda

1.0 Call to order
2.0 Additions/Postponements of Agenda Items
3.0 Consent Agenda
3.1 Review of minutes of 03/10/2020 & 03/17/2020 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.0 Additions to agenda
5.0 Audience
6.0 Old Business
6.1 Green Up Day/Spring Fundraising
7.0 New Business
7.1 COVID-19 – RFL Review and Update
7.2Review BYL-003
8.0 Future Meetings
8.1 06/09/2020 next regular board meeting
9.0 Adjournment