ROXBURY FREE LIIBRARY, Board of Trustees Meeting Minutes, July 8th, 2014
Present: Elizabeth Carney, Don Breivogel-Williams, Jane Pincus, Ryan Zajac (Library Director) Absent: Carl Ellis, Sandra Carrillo
Meeting convened at 5:25 pm.
Added to Agenda: Approve minutes of 6/15 and 6/25, 2014. Also a brief discussion of the July 3th event.
Approval of July 16th and July 25th meeting minutes, passed by unanimous consent.
Budget accepted as reviewed.
OLD BUSINESS
Librarian’s Report: Attended a training workshop on June 18th. Also he sends information periodically to the Selectboard. (See attached report)
We reviewed the changes to the Open Meeting laws.
Mission Statement: After discussing the Mission Statement devised at our last meeting, we offer a revised draft, which reads as follows: Our mission is to develop and nourish the spirit and imagination of all persons in our community, providing free access to the services and information you need, and striving to keep our library relevant to the Roxbury community. We will offer services which bring us together under the vision of enhancing our community and its place in the world.
Fourth of July event: The bake and book sales netted about $250. We will need an update of the bakers list. The remaining books must be removed from the Senior Center as soon as possible. Betty may have room in her barn.
NEW BUSINESS
Revision of Annual Calendar for Board of Trustees:
July: End of year fiscal report due. Re-evaluation of Board of Trustees Calendar.
August: Review personnel policy and job descriptions.
September: Director submits self-evaluation; trustees submit their evaluation. Begin review of library policies.
October: Pay rate discussion. Sign Director’s agreement. Continue to review policies. Draft ‘Friends’ letter.
November: Send Friends letter. Begin outlining budget for next fiscal year.
December: Finalize budget for next fiscal year. Coordinate Christmas gifts for local family.
January: Word any warnings for Town Report. Meet with Selectboard to review budget. Submit names of trustees up for election.
February: A Retreat will replace the Board Meeting.
March: Election of officers. Review Mission Statement.
April: Coordinate Library clean-up. Review by-laws. Prepare for book sale.
May: Green-up Day book sale. Plan volunteer appreciation luncheon.
June: Appreciation Luncheon. Plan for July Fourth bake sale.
Postponed, to be put on next month’s Agenda: Review end of year fiscal report, personnel policy and Trustees’ responsibilities.
Meeting adjourned at 6:55