Category: Minutes & Agendas

Meeting 05/11/2023

by library

May 9, 2023

6:52 pm

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Minutes & Agendas

Meeting Minutes {DRAFT}
Agenda Packet
Roxbury Free Library Board of Trustee's Meeting
May 11, 2023 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US

Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  

1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1 Review of Minutes of 04/13/2023 meeting
3.2 Review of Treasurer’s report
3.3 Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25Discussion of facilities projects at the RFL (West stairs and Exterior lighting)
6.217:40Global Policy update (pronouns)
7.0New business
7.117:50 Prepare for upcoming fundraisers (Book and Bake Sale on July 4th; Farmer’s market).
8.0 Future Meetings
8.1 18:05 Next regular board meeting 06/08/2023
9.018:06Adjournment






















	







	
	

		
Meeting 04/13/2023
		
		

			
by library
April 11, 2023
8:36 pm
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Minutes & Agendas
		

			


	

		

Meeting Minutes {APPROVED}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
April 13, 2023 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1     Review of Minutes of 03/09/2023 meeting
3.2     Review of Treasurer’s report
3.3     Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25Discussion of facilities projects at the RFL (West stairs and Exterior lighting)
7.0New business
7.117:35     Discuss Green Up Day Book Sale & Raffle fundraiser (farmer’s market)
7.217:45     Discuss BYLA003-By Laws
8.0 Future Meetings
8.1 18:00     Next regular board meeting 04/13/2023
9.018:05Adjournment































	







	
	

		
Meeting 03/09/2023
		
		

			
by library
March 7, 2023
8:14 pm
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Meeting Minutes {APPROVED}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
March 9, 2023 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
1.1Appoint Board Officers
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1     Review of Minutes of 02/09/2023 meeting
3.2     Review of Treasurer’s report
3.3     Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.1None
7.0New business
7.117:25     Confirm board member contact preferences
7.217:30     Designate 2023 board meeting warning locations
7.317:40     Determine 2023 board meeting calendar
8.0 Future Meetings
8.1 17:45     Next regular board meeting 04/13/2023
9.017:50Adjournment































	







	
	

		
Meeting 02/09/2023
		
		

			
by library
February 7, 2023
9:06 pm
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Meeting Minutes {APPROVED}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
February 9, 2023 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1     Review of Minutes of 01/12/2023 meeting
3.2     Review of Treasurer’s report
3.3     Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25     Patron postcard drawing and prize
7.0New business
7.118:15     Discussion of Raffle Fundraiser
7.218:30Discussion of Town meeting 2023 plans (in-person)
8.0 Future Meetings
8.1 18:45     Next regular board meeting 03/09/2023
9.018:50Adjournment































	







	
	

		
Meeting 01/12/2023
		
		

			
by library
January 10, 2023
8:12 pm
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Meeting Minutes {APPROVED}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
January 12, 2023 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1     Review of Minutes of 12/08/2022 meeting
3.2     Review of Treasurer’s report
3.3     Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25     Patron postcard initiative
6.217:40     Policy Oper 003 Updates, if any
6.317:50     General discussion about RFL building use
6.418:05     Work plan for OPER Policy update
7.0New business
7.118:15     Discussion of wi fi access at the RFL.
7.218:30Discussion of Town meeting 2023 plans (in-person)
8.0 Future Meetings
8.1 18:45     Next regular board meeting 03/09/2023
     01/30/2023 (deadline for submitting names for Town Meeting 2023 elections)
9.018:50Adjournment































	







	
	

		
Meeting 12/08/2022
		
		

			
by library
December 6, 2022
9:22 pm
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Minutes & Agendas
		

			


	

		

Meeting Minutes {APPROVED}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
December 08, 2022 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1     Review of Minutes of 11/10/2022 meeting
3.2     Review of Treasurer’s report
3.3     Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25     Patron postcard initiative
6.217:40     Plans for holiday gift giving in Dec. 2022
6.317:50     General discussion about RFL building use
6.418:05     Work plan for OPER Policy update
7.0New business
7.118:15     Finalize and approve FY24 draft budget
7.218:45     RFL Staff evaluations and contract negotiations (executive session, if necessary)
8.0 Future Meetings
8.1 19:00     Next regular board meeting 01/12/2022
     01/30/2023 (deadline for submitting names for Town Meeting 2023 elections)
9.019:05Adjournment































	







	
	

		
Meeting 11/10/2022
		
		

			
by library
November 8, 2022
9:05 pm
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Minutes & Agendas
		

			


	

		

Meeting Minutes {APPROVED}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
November 10, 2022 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1     Review of Minutes of 10/13/2022 meeting
3.2     Review of Treasurer’s report
3.3     Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25     Prepare for Annual Appeal Letter drive
7.0New business
7.117:45     Plans for exterior bench storage
7.217:50     Gauge interest in pursuing holiday gift giving in Dec. 2022
7.317:55     Summary of Library Retreat survey calls
7.418:10     First discussion of FY24 draft budget
7.518:40     Discussion of RFL “building use” policy and OPER-001
7.619:00     RFL Staff evaluations and contract negotiations (executive session)
8.0 Future Meetings
8.1 19:45     Next regular board meeting 12/08/2022
     Roxbury Planning Commission 11/17/2022 (City center designation              
     presentation)
9.019:46Adjournment































	







	
	

		
Meeting 10/13/2022
		
		

			
by library
October 11, 2022
7:03 pm
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Minutes & Agendas
		

			


	

		

Meeting Minutes {APPROVED}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
October 13, 2022 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1Review of Minutes of 09/01/2022 meeting
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.117:25Update on board members’ term compositions and potential 2023 candidates
7.0New business
7.117:30Prepare for Annual Appeal Letter drive
7.217:45Decisions on theme and format for annual board retreat
7.317:55Plan for 2022 Celebration of Support
7.418:05Library Director evaluation (executive session)
7.518:20RFL Staff contract negotiations (executive session)
8.0 Future Meetings
8.1 18:45Next regular board meeting 11/10/2022
9.018:46Adjournment































	







	
	

		
Meeting 09/01/2022
		
		

			
by library
August 30, 2022
8:32 pm
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Minutes & Agendas
		

			


	

		

Meeting Minutes {APPROVED}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
September 1, 2022 at 17:00
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1Review of Minutes of 04/19/2022 and 06/09/2022 meetings
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.1None
7.0New business
7.117:30Review end of FY22 financial reports
7.217:45Review BYLA 002 Trustee’s Calendar
7.317:55Evaluation of recent fundraising activities
     Green Up day
     July 4th Celebration
7.418:05Discussion on interior furniture procurement with ARPA Phase 2 funds
7.518:10Library activities and donations for the Roxbury Park
7.618:15Library sponsored fall activities
7.718:25Campaign to increase the number of Friends of the Roxbury Free Library
7.818:35Trustees 2023
8.0 Future Meetings
8.1 next regular board meeting to be determined (10/13/2022 normal schedule)
9.018:45Adjournment































	







	
	

		
Meeting 07/26/2022 [CANCELLED]
		
		

			
by library
July 23, 2022
9:37 am
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Minutes & Agendas
		

			


	

		

Meeting Minutes {DRAFT}







Agenda Packet















Roxbury Free Library Board of Trustee's Meeting
July 26, 2022 at 17:00
CANCELLED DUE TO COVID
Physical Meeting location:  Roxbury Free Library
Virtual Meeting location:  Zoom - https://us02web.zoom.us/j/5980212288
Meeting ID: 598 021 2288 or dial in at 1 301 715 8592 US











Roxbury Free Library Mission Statement:  Our mission is to develop and nourish the spirit and imagination of all individuals in our community to enrich their knowledge and understanding.  We will provide free access to library services, programs, resources, and information.  Our vision is to keep our library relevant in a complex world.  







1.017:00Call to Order
2.017:01Additions/Postponements of Agenda Items
3.017:05Consent Agenda
3.1Review of Minutes of 04/19/2022 and 06/09/2022 meetings
3.2Review of Treasurer’s report
3.3Review of Library Director’s report
4.017:15Additions to agenda
5.017:20Audience
6.0Old business
6.1None
7.0New business
7.117:30Review end of FY22 financial reports
7.217:30Review BYLA 002 Trustee’s Calendar
7.317:55Evaluation of recent fundraising activities
     Green Up day
     July 4th Celebration
7.418:05Library activities and donations for the Roxbury Park
7.518:15Library sponsored fall activities
7.618:25Campaign to increase the number of Friends of the Roxbury Free Library
7.618:35Trustees 2023
8.0 Future Meetings
8.1 next regular board meeting to be determined (8/11/2022 normal schedule)
9.018:45Adjournment